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BYLAWS

REPUBLICAN WOMEN OF COFFEE COUNTY

ARTICLE I

Name

The name of this organization shall be Republican Women of Coffee County.

The objectives of this organization shall be:

 

                                                                                                                                                                                                                                                                        ARTICLE II

                                                                                                                                                                                                                                                                        Objectives

 

  1. To support objectives and policies of the Alabama Federation of Republican Women, the Republican National Committee and the Alabama Republican Executive Committee.
  2. To promote an informed electorate through political education.
  3. To increase the effectiveness of women in the cause of good government through political participation.
  4. To facilitate cooperation among womenís Republican clubs.
  5. To foster loyalty to the Republican Party and to promote its ideas.
  6. To work for the election of the Republican Partyís nominees.
  7. To support and work for ballot security in the general elections.

ARTICLE III

Membership

  1. Membership in this organization shall be open to any person in sympathy with its objectives whose dues are currently paid.
  2. Associate membership is open to other Republican Women who are members of other Clubs upon payment of annual dues. Associate membership is open to men who share the objectives of the Club. Associate members are ineligible to vote or hold office.
  3. Student Associate Membership is open to any student under the age of 18. Student Associate Members are ineligible to vote or hold office.
  4. Removal from membership. Members may be removed from membership by a two-thirds (2/3) vote of the Board of Directors for public support of opposition party candidate(s).
  5. Reinstatement to membership. A member removed from membership for any cause may be reinstated by filing an application with the Board of Directors and by two-thirds (2/3) vote of the same.

    1.                                                   ARTICLE IV

                                                                       Officers and Their Duties

    Section 1. The officers of this organization shall be: a president, a first, a second, a third, and a fourth vice-president, a recording secretary, corresponding secretary, and a treasurer.

    Section 2. The officers shall be elected for a term of two (2) years, and no officer shall succeed herself more than once.

    Section 3. Duties of officers.

    1. PRESIDENT:
      1. Preside at all meetings of the organization.
      2. Appoint all committees.
      3. Be an ex-officio member of all committees except the Nominating Committee.
      4. Prepare a program of action after consultation with the chairmen of standing committees, for presentation to the Board of Directors.
      5. Appoint a Parliamentarian.
      6. Appoint a Chaplain.
      7. Appoint an Americanism Chairman.
      8. Appoint a Sunshine Chairman.
      9. Co-sign all checks with the Treasurer.
      10. Act as liaison between the organization and the Alabama Federation of Republican Women.
      11. Represent the organization at all times or designate someone as representative in her absence.
    2. FIRST VICE-PRESIDENT, shall be the Program Chairman, and shall serve in the absence of the President, and shall perform such other duties as may be designated by the President and Board of Directors.
    3. SECOND VICE-PRESIDENT, shall be the Membership Chairman, and shall perform such other duties as may be designated by the President.
    4. THIRD VICE-PRESIDENT, shall be the Hospitality Chairman, and shall perform such other duties as may be designated by the President.
    5. FOURTH VICE-PRESIDENT, shall be the Campaign Activities Chairman, and shall perform such other duties as may be designated by the President.
    6. RECORDING SECRETARY shall record and keep the minutes of all meetings of the organization, be custodian of all records and papers of the organization, except those that pertain to some other office or committee, may co-sign all checks along with the President or Treasurer, and shall perform such other duties as may be designated by the President.
    7. CORRESPONDING SECRETARY shall be the club newsletter editor, and shall perform such other duties as may be designated by the President.
    8. TREASURER, shall collect all funds and deposit them in a bank approved by the Board of Directors, co-sign all checks with the President or Secretary, disburse funds as directed by the President and/or Board of Directors, make written reports of receipts and disbursements for all meetings, and as directed by the President, and be an ex-officio member of the Budget Committee.
    9. IMMEDIATE PAST PRESIDENT: The retiring President shall serve as a member of the Board of Directors for a period of two (2) years. The Past President shall be consultant of committees.

Section 4. Officer Records. Each officer shall deliver all records, files and properties of the organization to her incoming successor within one (1) month after retiring from office, unless otherwise directed by the President.

ARTICLE V

Board of Directors

Section 1. The voting body of the Board of Directors shall consist of the elected officers, the chairmen of standing committees, and the immediate Past President. The non-voting members of the board shall consist of such others as appointed by the President. They shall have a voice.

Section 2. Duties of the Board of Directors.

  1. The Board of Directors shall be the governing body of this organization.
  2. Fill vacancies in elective offices that occur, except the office of President. Should a vacancy in the office of President occur, the First Vice-President automatically becomes President for the unexpired term and a new First Vice-President shall be elected.
  3. Approve the program of action as presented by the President. Section 3. Meetings of the Board of Directors.
  1. The Board of Directors shall meet every month. Additional meetings may be called by the President or may be called at the written request of one third (1/3) of the members in good standing.
  2. A vote on items of immediate urgency may be conducted via phone, or electronic communication between meetings and ratified at the next meeting of the Republican Women of Coffee County Board of Directors.

Section 4. Quorum. A majority of those members present shall constitute a quorum for all meetings of the Board of Directors.

ARTICLE VI

Dues

Annual dues per member will be the current amount set by the Republican Women of Coffee County Board of Directors, and shall be payable January 1st.

ARTICLE VII

Nominations and Elections

Section 1. Nominations. A nominating committee of three (3) shall be appointed by the President.

Section 2. Where there is only one (1) candidate for an office, election may be by voice vote. A majority vote shall elect.
Section 3. No one shall serve on the nominating committee for more than two (2) consecutive terms.

ARTICLE VIII

Qualifications for Office

All officers shall be active members in good standing.

ARTICLE IX

Committees Section 1. The standing committees of the Club shall include:

(a) Public relations/publicity (b) Legislative

(c) Fundraising

(d) Caring for America/Literacy

(e) Bylaws

Section 2. Special committees may be appointed by the President as deemed advisable.

ARTICLE X

Parliamentary Authority

The rules contained in Robertís Rules of Order Newly Revised shall govern all proceedings, except where inconsistent with the provisions of the bylaws of this organization.

ARTICLE XI

Amendments

These bylaws may be amended by a two-thirds (2/3) vote of the members, provided that copies of the proposed amendments shall have been submitted in writing to each member of the Board of Directors thirty (30) days prior to the meeting.

Bylaws amended May 17, 2000

Bylaws amended May 21, 2003

Bylaws amended Sep 21, 2005

Bylaws amended May 16, 2007

Bylaws amended July 18, 2012

Bylaws amended August 19, 2015

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STANDING RULES OF THE

REPUBLICAN WOMEN OF COFFEE COUNTY

  1. The registration fee and travel assistance shall be paid for the President, to attend the State Federation Biennial Convention, amount not to exceed $300 (three hundred dollars) per convention.

  2. The registration fee and travel assistance shall be provided for the president, or club delegate, to attend the National Federation of Republican Womenís Biennial Convention, amount not to exceed

    $1500 (fifteen hundred dollars) per convention.

  3. Lunch will be provided by RWCC for invited guest speakers and news media.

  4. The RWCC are responsible for the Legislative Days suggested contribution of $250 (Two hundred and fifty dollars), may be raised by donation, or sponsorship, or from treasury.

  5. Annual membership dues shall be $30 (Thirty dollars). Annual Associate dues shall be $15 (Fifteen dollars). Annual Student Associate Dues shall be $10 (Ten Dollars).

  6. All monies collected by Membership Chairman, jewelry sales, fund raising events, or for food at meetings shall be labeled as such before given to Treasurer.

Revised July 23, 2001

Revised May 21, 2003

Revised May 16, 2007

Revised July 18, 2012

Revised August 19, 2015